For many people, it is obvious why they are doing a certain virtual project but actually, figuring it out is not as simple. It is more about why the project must be done specifically by them and who will get benefit from the project.
If you are working on a project, below are some useful tips for you to find out why you are doing this project and the role of project management tools in it.
1. Know the Person who had the Original Idea of the Project
The person who had the initial idea of the project is called the project initiator. You should know who that person is so that you can identify and meet his/her needs and expectations properly which determines the project’s success.
The project initiator can be the person who directly assigned you the project or it can be someone else. You will need to do some research to find it out.
2. Identify all the People Who May Benefit from the Virtual Project
There can be people other than the project initiator who may benefit from your project. You need to determine who those people are what their needs are so you can work accordingly. These people can include someone who has done the same type of projects or someone who has worked with your project’s initiator.
3. Identify the Person in Upper Management who supports Your Project
You must distinguish the person in upper management who strongly favors your project, supports it in disputes and take actions to make your project a success. Such person is called the project Champion. Having a project champion gives moral support and other people in organization also respect your project.
It is possible that you don’t have any project champion. In this case, you have to make efforts to convince someone to be your project champion.
4. Recognize People who will Use your Project’s Outcome
Your project’s outcome will most probably be a service or product. You must know the people who will be using your product or service. When you identify these people discuss with them the service of products you are going to produce so that you know if it is according to their needs and expectations.
5. Make Sure that Your Project Meets the Expectation
Although the needs of people who will benefit from the project is usually written, you must evaluate whether your project is capable of meeting these needs.
6. Determining All the Factors that can Effect Your Project
It is possible that your project is dependent on some other project or Vice Versa. You must determine all the projects related to your project and work according to that.
7. Show your Organization How Important Your Project Is
You must show your organization how significant your project is for the organization. If people believe that your project brings value to the organization, it will be easy for you to get the resources required to complete the project successfully.
If you are confused about why you are doing a project, follow these tips to figure it out.
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