A process map lets you define and organize your workflow. It gives a complete picture of who and what is involved in the process and what should be improved. Hence, it has a direct impact on the efficiency, effectiveness, and productivity of the remote team and the success of the virtual project. Creating a process map through the collaboration tool is easier and time-saving.
If you are a virtual project manager and want to create a process map, the tips below will surely help you do this.
1. Determine the Problem
The very first step in making a process map is to identify the process that you need to visualize and improve. Place the title of the process on top.
2. Document the Activities and Steps Involved in the Process
Type out the steps involved in the process and determine how who is going to perform which task. Also, document the deadlines and the level of details you want to include in your process map. This will help you later when you will actually create the flowchart.
3. Identify the Limits of the Process
It is very important to determine the starting and ending point of your process because it will help you know the limits and boundaries of the process. Not knowing where does your process start and end will create a mess and you won’t benefit from the process map.
4. Figure out the Sequence of the Steps Involved in Process
This step is vital to creating an effective process map as it will define your workflow. You can either show the major steps or every detailed action depending on the complexity of the project. This will help you show others how the process is done. Try to start every description with a verb.
5. Draw the Symbols of Flowchart According to the Steps
Every step and activity of the flowchart or process map is represented by a specific symbol. For example, an oval represents the start or end of the process and arrows show the direction of the workflow. Before creating a process map you must be aware of which symbol is used for which activity. The collaboration tool can help you make shapes easily and add comments as well.
6. Review your Process Map
The final step is to review your flowchart with other people involved in the process. This will help you determine if you have missed some steps and your team agrees with the workflow.
If you are thinking of creating a process map, use these tips to make an effective one.
Related Posts
Get Our News First
Monthly updates about the latest in process management, software and what's happening at our partners.
Don't forget to sign up for the blog feeds
