stock management system

How to create a stock management system with monday.com

Stock management is a core process in any kind of business. Getting its execution close to perfection is every manager’s aim.  

If what’s happening in your business is the other way around, imagine having some employees upset because of some missing materials that hamper their productivity. Worse, if the issue affects your clients.   

To avoid this situation or even improve your current system, monday.com can be very useful to you.   

In this article, I will guide you in creating a stock management system. Read through to find out more. 

Create the primary board

The main board is where you’ll see at a glance all the information regarding your operation. This is where you’ll track the changes on different boards displayed on dedicated columns for each information.

manufacturing primary board

In this example, this is for a manufacturing company. The deals closed or the order of the clients are the “items.” The sub-items that are created are the materials needed to complete the project.  

Note: Materials that are not available have (-) in their corresponding quantity number. It’s an indication for the need to order such items. 

Create and link dedicated boards

Depending on your type of business, you may need to have separate boards to track the number of materials, colours, and other details.  

These boards will be linked to the main board using an automation. Details from these boards will be displayed on the dedicated columns.  

For example, the image below shows the “Stock Management” board. It has items such as “Ordered Materials” and “Received Materials.”  

stock management board

As the project manager triggers the ordering of needed materials from the main board, a purchase order will be sent to the specified manufacturer. The Stock Management board then gets updated on the “Ordered Material” group; a sub-item will be created for the materials being ordered. 

If these materials are received in the company’s warehouse, the sub-item will be moved to “Received Material” group. 

The number of materials for the ones received will then be updated on the inventory board which is labeled as “Materials & Stock.”   

materials stock management

Since these boards are updated, the changes will also reflect on the main board if the materials in stock will be used for a project. 

The Result

With the connections of the different boards to the primary board and with the automation being done on the backend, project managers no longer have to shift to different sheets. Also, everyone is updated on the company’s inventory, thus the seamless flow of work.  

If you want to upgrade your stock management system using monday.com but have no account yet, feel free to visit their website.

For monday.com consultation, please click here to get in touch with me.  

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